HVAC estimating software that counts the equipment and measures the duct.
Upload the mechanical set and get an HVAC estimate in minutes — condensers, air handlers, registers, and returns counted, ductwork measured, priced in your numbers.
Tallying registers and returns room by room and measuring duct runs off a mechanical plan is slow, and a missed zone or under-counted grilles turns a tight change-out bid negative.
Why hvac contractors switch to EstimateBy
Everything you need to bid faster and more accurately — and stop paying for the parts you can automate.
Every unit, register, and duct run is read straight off the plans, sheet by sheet, against the legend on each page. No skimming, no "close enough" — the count that leaves your desk is the count that's on the drawings.
A full-time HVAC estimator runs $65,000–$95,000 a year. A takeoff service charges $150–$500 per plan set and takes days. EstimateBy does the same unit takeoff in minutes for a flat monthly price — no salary, no per-plan invoice, no waiting.
The tedious part — counting unit and pricing every line — is the part that eats your evenings and weekends. Drop the PDF, get a priced estimate back before your coffee's cold, and spend that time bidding more work or actually resting.
Load your own price book once and every takeoff comes back in your material and labor rates with your markup and margin baked in — never generic regional averages that leave money on the table or price you out of the job.
Send a branded proposal in one click, and EstimateBy follows up automatically until the customer views and accepts it online. The estimate that used to sit in your sent folder now closes itself.
Push every completed estimate into Housecall Pro, ServiceTitan, QuickBooks or 6,000+ apps via webhook — automatically, the moment it's done. No re-keying line items into another system.
A hvac estimate, start to finish.
Every line pulled off the plans and priced — this is what lands in your dashboard, ready to review and send.
Representative hvac takeoff. Every count and measurement comes straight off the plans.
What the hvac takeoff pulls off your plans
EstimateBy reads your hvac plan set sheet by sheet and takes off condensing units, air handlers and furnaces, supply registers, return grilles, and insulated flex and trunk ductwork by the linear foot. It uses the legend and schedule on each page, counts every symbol, and prices the whole estimate in your own catalog — so a hvac bid that used to take hours is done in minutes, and it's right.
HVAC estimating — questions
It counts and measures directly from the plan sheets using each page's legend and schedule — not a rough guess. On real plan sets it matches a careful hand takeoff, and you review and adjust every line before anything goes to a customer, so you're always in control of the final number.
No. EstimateBy does the equipment and duct takeoff and pricing that you'd otherwise pay a salaried estimator or a $150–$500-per-set service to do — for a flat monthly subscription, in minutes instead of days.
Yes. Add your material costs, labor rates, and markup once in your price book and every estimate comes back in your exact numbers with your margin applied.
Yes — completed estimates push automatically into Housecall Pro, ServiceTitan, QuickBooks, and thousands of other tools through webhooks and Zapier, so you're not double-entering anything.
Run your next hvac bid through it — free.
Upload a plan set and see the takeoff for yourself. Your first estimate is on us.
Estimate your first plan freeStart free · your first plan is on us · no card charged for 14 days.